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Privacy Statement - TEDxTheHague

Privacy Statement

At TEDxTheHague, we take your privacy seriously. This Privacy Statement outlines how we collect, use, and share your personal information, and how you can exercise your data privacy rights.

Data Protection and Compliance

We process your personal data carefully and securely, in accordance with applicable privacy regulations, including the General Data Protection Regulation (GDPR). This means that we:

  • Clearly communicate the purposes for which we collect personal data.

  • Obtain your explicit consent when required for data processing.

  • Implement appropriate technical and organizational safeguards, and require the same of any third parties processing data on our behalf.

  • Respect your rights to access, correct, or delete your personal data.

Information We Collect

We collect personal data when you use our services, visit our website, create an account, or contact us. Depending on your interaction with us, we may collect:

  • Name and address

  • Telephone number

  • Gender

  • Billing address

  • Email address

  • Payment information

  • Profile picture (if uploaded)

  • Preferences and interests (if shared)

When registering for events, you may also provide optional information to customize your experience.

From website visitors, we additionally collect:

  • IP address

  • Website usage data (e.g., pages visited, visit duration, time)

  • Social media interactions

These website data are used solely to improve navigation and enhance our site’s performance.

Legal Bases for Processing

We process personal data based on one or more of the following legal grounds:

  • Contractual necessity: to fulfill agreements with you.

  • Legitimate interest: to pursue activities that support our mission, unless your rights override these interests.

  • Consent: where you have voluntarily agreed to specific uses of your data.

  • Legal obligation: where we are required to comply with laws or regulations.

Purposes of Data Processing

We use your personal data for the following purposes:

  • To operate, improve, and maintain our website and services

  • To communicate with you about TEDxTheHague events, updates, and offers (in accordance with your preferences)

  • To respond to your inquiries and fulfill your requests

  • To conduct recruitment processes (if you apply for a role)

Registration and Account Access

If you create an account with us, we retain your information to streamline your experience and deliver relevant content. Your data will be retained for as long as your account remains active.

Sharing of Information

We may share your data with:

  • TED Conferences LLC (our licensor), for purposes such as post-event surveys

  • Third-party service providers who support our operations, under strict data protection agreements

  • Law enforcement or regulatory authorities, if legally required or to protect rights and safety

  • Other parties, only with your explicit consent

External Websites

Our website may contain links to third-party websites. This Privacy Statement does not cover their data practices. We encourage you to review their privacy policies before using those sites.

Security Measures

We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, alteration, or misuse.

If you create an account, you are responsible for keeping your username and password confidential.

We use secure, encrypted connections (TLS/SSL) to protect your data while it is being transmitted.

We also maintain logs of personal data requests for transparency and security.

Data Retention

We retain personal data only as long as necessary for the purpose it was collected, or as required by law or contractual obligations.

Your Rights

Depending on your location, and especially if you’re in the EU/EEA, you may have the right to:

  • Access, update, or delete your personal information

  • Restrict or object to data processing

  • Request data portability

  • Withdraw previously given consent

  • File a complaint with your local data protection authority (in the Netherlands, the Dutch Data Protection Authority)

To exercise these rights, please email us at team@tedxthehague.com. We may ask you to verify your identity and will respond within one (1) month of receiving your request.

If you’ve subscribed to our communications and wish to unsubscribe, you can do so at any time via the “unsubscribe” link in our emails or by contacting us.

Updates to This Statement

We may update this Privacy Statement from time to time. The latest version will always be available on our website, along with the date of the last revision. We encourage you to review it regularly to stay informed.

Newsletter

Stay in the loop. TED×TheHague news straight to you.

In the spirit of ideas worth spreading, TED has created a program called TEDx. TEDx is a program of local, self-organized events that bring people together to share a TED-like experience. Our event is called TEDxTheHague, where x = independently organized TED event.

At our TEDxTheHague event, TED Talks video and live speakers will combine to spark deep discussion and connection in a small group. The TED Conference provides general guidance for the TEDx program, but individual TEDx events, including ours, are self-organized.

More info about TEDx program: ted.com/tedx.

This independent TEDx event is operated under license from TED.  Copyright Stichting Friends of TEDxTheHague, 2025. All Rights Reserved. Privacy Statement

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